Any event that you hold outdoors is a potentially risky situation, you need to take the season, the time of day and the weather into account. In this situation, it’s best to be like a boy scout and be prepared for anything! So, without any further ado, here are seven tips for your next outdoor venture into hosting and party planning.
1. Have Cover
No matter what the weather reports are saying, rain and wind are always a possibility.
If not, too much sun can be just as much of an issue. Marquee hire in Melbourne will provide a solution for all of these problems. Plus a marquee just makes everything seem better planned!
2. Are There Bathrooms Available?
Not all places are prepared for events so you need to make sure there are enough utilities available. Depending on the amount of guests and where you are hosting your event, you may need to consider hiring portable bathrooms. This way you won’t have guests lining up or searching for relief!
3. How Will You Handle Catering?
If you are planning on serving refreshment, you need to consider how you are going to get your food prepped and how you are going to safely store your food and drinks. How will you keep food warm? Are you serving anything that needs to be kept chilled? You have a few options; you can have the food prepared off site and delivered or you can hire outdoor kitchen items like food warmers, mini fridges, etc.
Either way, you should stick to finger food or food that isn’t likely to spoil or make anyone sick. That being said, you may want to consider hiring a sushi catering company for your event. No matter what kind of event you are hosting (even if you aren’t catering), it’s a good idea to at least have an urn of hot water for a coffee/ tea station. Your guests will certainly thank you.
4. Where Will the Rubbish Go?
To save yourself in the aftermath of your event it’s a good idea to provide plenty of bins and ashtrays. You don’t want to be hunting for butts, cans, plates and napkins for hours, you will probably have enough to do.
5. Powering Ahead
Things like extension cords and power adapters are easy to forget about but you will need power. Make sure you have enough juice for your lighting, sound systems and anything else you need to power (see no. 6).
6. Always Have extra
In addition to your marquee, you should make sure you are covering all of your bases.
You should have plenty of seating and at least one or two tables for equipment, drinks and food. You will need more plates and cups than the amount of guests and a spare extension cord just to avoid any awkwardness. If you are willing to splash out, you can even hire an outdoor heater, if you expect the event to continue into the evening.
7. Be Aware of Noise Levels
If you are holding an event in public, you may have needed to obtain a permit so the authorities will already be aware of your event. On the flip side, if you are hosting at a private residence, you need to be aware of your noise levels. You should check the sound regulations that are in place in your area and maybe give your neighbours a courtesy call ahead of time. This way, you won’t get any nasty surprises like a noise complaint or have officers dropping by to shut you down.
If you start with a good plan, your event is sure to be a big hit! To capture the best moments or even livestream your event, just contact a video production services company and you’re all set.