Hosting a corporate event can seem overwhelming when you have to do all of the planning on your own. You have to accurately forecast the amount of resources that you will need, and you have to manage work in areas that might go outside of your ordinary area of specialty, such as design, production, or ticketing. Thankfully, the corporate event planners NYC offers can help you to plan and execute your event in a way that makes all of your guests satisfied while avoiding the possibility of your event turning into a disaster.
1. Professionals Facilitate Effective Planning
The purpose of event planning is ultimately to plan out your big event in a way that ensures that it will go smoothly. Working with a professional event planner will ensure that your event is organized in a way that will make it a success. As with many areas of business, the success of an event is ultimately determined in the weeks and months prior to your event when resources have to be brought together at the right time. Having a professional planner at your side will make sure that your decisions are grounded in the lessons of extensive experience and expertise at every touchpoint.
2. Gain an Edge When Negotiating
The reality is that venue costs are usually the most significant expenses associated with hosting an event. Having someone who is experienced in working with the owners and managers of event spaces will lead to you getting more value for your money. Additionally, your event planner can make sure that your contract comes with the terms that you need to make what you plan to do at your event a possibility.
Many companies that host events assume that they will be able to do certain types of activities at a venue, and they only discover the restrictions that they have to deal with after signing a contract. An event planner will, therefore, prevent you from paying for space that is either unusable for your purposes or only able to be utilized after paying extortionate fees.
3. Budget Accurately for Your Event
Another serious mistake that companies often make when planning for events on their own is failing to create an accurate budget. As you move forward with planning, you are likely to find yourself in a situation where you continuously want to increase your budget. An event planner can help you to lay out a realistic budget from the beginning so that you can decide rationally whether having the event is worth the cost. Most importantly, once you have committed resources toward hosting your event, a professional planner will be able to prevent you from exceeding your budget with unforeseen expenses.
4. Event Planners Minimize Waste
Corporate managers are often great planners, so they often assume that their experience in the corporate world can translate directly to event planning. Unfortunately, this attitude often leads to serious mistakes that create a lot of waste. Planners who do not specialize in preparing for events often order too much furniture or food. You might also make the mistake of booking the wrong amount of time, and this can lead to a disaster if you have to rush to get ready or enormous waste if you book too much time. Experienced event planners can help you to accurately forecast what you will need so that you can minimize wasted resources.
5. Achieve Your Goals
One of the most significant advantages of hiring an event planner is actually being able to host an event that achieves the results that you are looking for. If you want your attendees to leave satisfied, you will need to give them what they want. Event planners can draw on their experience with similar events to make sure that you have all of the resources necessary to make people happy that they attended your event. Planners can also help you to ensure that your events meet corporate objectives.
6. Avoid Disasters
Unfortunately, thousands of events go terribly wrong every day. For instance, unreliable rental companies could fail to deliver the chairs and tables that you need for your event. Would you know what to do if this happened to you? An event planner can work closely with the people who will ultimately make your event go smoothly so that you can minimize your chances of experiencing a disaster. If something goes wrong, event planners will usually be able to give you a menu of options that will enable your event to move forward.
7. Effective Execution
Hosting a successful event can give your company huge advantages since great events can usually be repeated on an annual basis. Therefore, the actual execution of your event is crucial since people who are satisfied with your event are likely to come again next year, and they may even bring some of their associates. A good event planner will be at your side at every step of the way to make your event happen. As a result, you will get optimal results that will make your event a success. Since success is ultimately judged qualitatively, the possibilities that an event planner can enable your organization to achieve are essentially unlimited.
8. Reduce Your Stress Level
Planning for an event can cause a lot of stress because of the need to have everything ready at the same time. People who have never planned an event often feel overwhelmed when trying to get everything together within a short space of time. After all, most people do not even know where to start when they do their planning. Many people will, therefore, turn to a venue for assistance, and doing this creates a conflict of interest that can seriously impact the quality of your event. When you delegate to a professional event planner, you can completely take the stress associated with hosting your event off your shoulders since your planning specialist will manage the entire process for you.
9. Plan for Unforeseen Issues
The logistics of planning for an event are challenging because there are a large number of factors that can lead to your event bring cancelled or failing to achieving its intended results. For example, some events require a permit or the attendance of a police officer. If you did not know that you needed to have a permit before having your event, you could face the embarrassment of having your event shut down or even incurring criminal charges. There are a broad range of problems that can happen, and event planners will help you to foresee all of these issues from the beginning so that you can avoid making a serious mistake.
Get Help From Twenty Three Layers
Twenty Three Layers has the experienced team of corporate event planners NYC businesses need to host events that are regarded as a great success. The company is run by Jessica Boskoff, a visionary in the space of event planning who has over 14 years of experience in her field. Jessica’s team brings together expertise in planning, production, design, negotiation, and many other relevant areas so that your event will go smoothly.